Manual inventory counting is dead. Modern POS systems track your stock in real-time, alert you when items are low, and even automate reordering. Here is how it works — and how to set it up in NexPOS in 5 minutes.

NexPOS product management screen on iPad — inventory table with SKUs, stock counts, and In Stock status.
Inventory view — every SKU, category, price, and stock level in one searchable table.

The problem with manual inventory

  • Counting takes hours (or days for large stores)
  • Human errors lead to stock discrepancies
  • You do not know what is low until it is already out
  • No data on which products are actually profitable
  • Theft and shrinkage go undetected

Key features to expect

  • Real-time stock levels — know exactly how many you have, right now
  • Low-stock alerts — get notified when an item drops below your threshold
  • Purchase orders — create orders to suppliers directly from the POS
  • Stock transfers — move inventory between locations
  • Barcode scanning — scan items in/out for accuracy
  • Batch tracking — by batch number and expiry date
5-minute setup

Setting up inventory in NexPOS

  1. Add products: enter product name, SKU, price, and initial stock count
  2. Set categories: organize products into categories for easy browsing
  3. Set low-stock alerts: choose when to be notified (e.g., below 10 units)
  4. Start selling: every sale automatically updates your stock
  5. Review reports: see fastest sellers and slow movers
Add product form filled in with stock count.
Add product — name, price, and initial stock count is all you need.

Inventory reports to check weekly

  • Stock valuation: total value of your current inventory
  • Top sellers: your best-performing products
  • Dead stock: items that have not sold in 30+ days
  • Stock movement: items received, sold, returned, adjusted
  • Shrinkage report: discrepancies between expected and actual stock

Pro tips from the field

  • Do a physical count monthly and reconcile with POS data
  • Use barcode scanning for accuracy — manual entry causes errors
  • Set reorder points for your top 20% of products (they generate 80% of revenue)
  • Review dead stock monthly — discount or return items that do not move

Set up inventory in NexPOS — free

Unlimited products. Real-time tracking. Low-stock alerts. All on the free plan.

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